Job Description

Legal Billing Specialist

A well-established law firm is seeking an experienced Legal Billing Specialist to manage the full-cycle billing process and ensure invoices are prepared, reviewed, and submitted accurately and on time.

This position serves as a key liaison among attorneys, paralegals, clients, the Finance department, and third-party e-billing providers. The Legal Billing Specialist will manage pre-bill revisions, finalize invoices, monitor electronic submissions, resolve discrepancies, and ensure compliance with client billing guidelines.

Key Responsibilities

• Manage the full-cycle legal billing process from pre-bill preparation through final invoice submission.

• Edit and revise pre-bills based on attorney instructions and client billing requirements.

• Prepare, finalize, submit, and monitor invoices for legal services.

• Ensure monthly billing cycles and ad hoc billing requests are completed accurately and on time.

• Review billing data for accuracy and compliance with client guidelines, engagement terms, and internal policies.

• Submit invoices through client e-billing portals and monitor submission status.

• Research and resolve rejected invoices, billing discrepancies, deductions, short payments, and client inquiries.

• Coordinate with attorneys, paralegals, legal assistants, and Finance team members to address billing issues.

• Maintain client-specific billing codes, rate structures, matter information, and billing arrangements.

• Apply LEDES formatting and UTBMS task and activity codes.

• Track billing adjustments, write-downs, write-offs, and other account changes.

• Maintain complete and accurate billing records within the legal accounting system.

• Assist with billing reconciliations, financial reports, and management summaries.

• Monitor and maintain insurance self-insured retention tracking when required.

• Identify process improvements that support accurate invoicing and efficient billing operations.

• Provide responsive service to billing attorneys and internal stakeholders.

Required Qualifications

• At least two years of legal billing, accounts receivable, collections, or related financial experience.

• Experience with full-cycle billing, including pre-bill revisions, invoice preparation, finalization, and submission.

• Familiarity with law-firm billing practices, client billing guidelines, and attorney time-entry procedures.

• Hands-on experience using electronic billing portals.

• Knowledge of LEDES billing formats and UTBMS coding.

• Experience reviewing and resolving invoice rejections and billing discrepancies.

• Strong understanding of legal billing compliance requirements.

• Excellent analytical, organizational, and problem-solving skills.

• Strong attention to detail and commitment to accuracy.

• Ability to manage multiple billing deadlines and attorney requests.

• Effective written and verbal communication skills.

• Ability to work onsite in the Los Angeles office three days per week.

• Associate or bachelor’s degree in Accounting, Finance, Business, or a related field.

• Previous billing experience within a law firm.

• Experience using Elite 3E or comparable legal accounting software.

• Experience with e-billing platforms such as Legal Tracker, Tymetrix, Collaborati, or similar systems.

• Experience with insurance self-insured retention tracking.

• Experience preparing billing reports and account reconciliations.

Work Environment

This position follows a hybrid schedule with two remote workdays per week. The remaining three workdays require onsite attendance at the Los Angeles office.

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